Imagine the surprise of one Massachusetts couple who placed an order with Gap, Inc. for a tie and pocket square, only to receive confidential personnel files in the mail a few weeks later. That is exactly what happened, less than three weeks before their wedding.
In a time when most companies are opting for personnel files kept in the Cloud, some are holding true to the paper file system. However, instances such as this one, as reported by FoxNews.com, shed some light on the importance of changing the way companies look at data security. When the package arrived from Gap, Inc., the couple was surprised to receive these private employee files. While they did open the package and begin to inspect the contents, fortunately, they didn’t go any further than that.
The employees and former employees of Gap, Inc. were lucky that honest people received their files. However, what would have happened if they weren’t? The identities of hundreds of employees could have easily been stolen and compromised. The files contained w-2 forms, social security numbers and other pieces of personal information.
Maintaining your confidential files in the Cloud, or even through your own software is much safer than keeping paper files. Even the most diligent bookkeeper makes mistakes. It only takes one mistake to result in an extravagant lawsuit that would cost your company a lot of money.
Phiston Technologies
At Phiston Technologies, we take data destruction very seriously. Our products can destroy sensitive and personal data in such a way that it is completely unrecoverable. They provide peace of mind for everyone involved. Depending on what your needs are, and what the size of your business is, we’re confident that we can devise a data destruction solution that works for your company.
Data security is a major concern for everyone. It’s certainly easy to see how identities can be stolen, and private information can be lost when paper files are kept. Don’t depend on the moral values of someone else to keep your employees’ personal information safe. Instead, allow us to help you find a data security system that’s right for your business.
For more information, contact us today!
