When it comes to data destruction, many companies automatically assume that outsourcing the job is the best option. This is absolutely not the case. There are several reasons why destroying your data in-house can be more secure than relying on 3rd party services.
1. Security
Many companies don’t realize that there are several laws to protect your data, but 3rd parties do not always follow these protocols. This means that once your data leaves your office, there is no guarantee it will be returned or destroyed according to federal standards. With in-house data destruction, you know what is happening to your data instead of taking a leap of faith with 3rd parties.
2. Accountability
Outsourcing your data destruction can also leave you at risk of future liabilities. With in-house data destruction, you are responsible for disposing of any materials that may be classified as personal information. This means that if the wrong hands obtain this information, you could be held accountable for it.
3. Compliance
If your business is subject to specific compliance standards, such as HIPAA or GLB, OCR may require evidence of data destruction. It’s not easy if your company outsources the job to another 3rd party. With in-house data destruction, you can make sure to keep all of the required records and destroy when needed without relying on another business.
4. Internal Communication
Even if your company does not deal with personal information or compliance standards, your employees still need to communicate effectively in-house. If you outsource data destruction, there is no guarantee that all employees will be updated on the process. If you destroy your data in-house, everyone will know who to contact if you have any questions about the job.
5. Familiarity
Many companies prefer to keep all information destruction work within their four walls because they feel more familiar with company policies and procedures. This can make outsourcing data destruction difficult, leaving companies unsure of how to correctly carry out the process. With in-house data destruction, you know your employees are familiar with your business and will be able to easily follow any compliance regulations without having to rely on 3rd parties.
If you are looking for the safest, most effective data destruction method, in-house data destruction may be the right choice. At Phiston Technologies, we are a leader in data destruction products. We believe in innovation, proactive product development, and secure data destruction. We boast of being one of the best data security companies in the United States. Contact us today to learn more about our data destruction products and services.
